Configurations

Configurations is the hub where you tailor Trac to the way your portfolio works. It’s where you define your own building blocks — the attributes, metrics, holding sub-types, price sources, and financial-event activities that the rest of the app then offers you when you’re adding or editing data. Set something up once here, and it shows up everywhere it’s relevant: in dropdowns, in forms, and on your holdings.

This guide explains how to reach Configurations, what each tab does, and how to create your own custom types on the tabs that don’t already have a dedicated guide.

Who can use Configurations#

Configurations is an admin tool. The custom types you define here apply to the whole portfolio, so everyone working in it sees the same attributes, metrics, item types, and so on. You set them up once and they shape the data for everyone.

How to reach Configurations#

Configurations lives under Settings in the web app:

Open Settings.
Choose the Configurations tab.

All of it is web-only. The Trac mobile app’s Settings screen says as much — it carries a Manage on a computer row covering billing, users, linked accounts and portfolio configuration.

Configurations opens on a row of its own tabs. The default tab is Attributes, and the full set of tabs is:

Attributes — custom fields you can attach to holdings.
Metrics — named numeric measures you record on holdings.
Item Types — your own holding sub-types (for example, a specific kind of asset or liability).
Price Types — the named sources a holding’s price can come from.
Activities — custom activity types for your activities.
Automation Rules — rules that change your data automatically. Covered in its own guide: Automation Rules.
Statistics — built-in and custom computed measures. Covered in its own guide: Statistics.
Custom Commands — reusable instructions for Traci. Covered in its own guide: Custom Commands.

The rest of this page covers the five tabs that don’t have a dedicated guide: Attributes, Metrics, Item Types, Price Types, and Activities.

How the tabs work#

Every Configurations tab follows the same pattern, so once you’ve used one the rest feel familiar.

A search box at the top filters the list as you type.
A plus (+) button in the header adds a new entry.
Saving. Some tabs (Attributes, Metrics, Activities) edit entries inline in the list and show a save (floppy-disk) button in the header — or on the individual row — when you have unsaved changes; tap it to save. Other tabs (Item Types, Price Types) open a separate form for each entry, with its own Save button, and save in the background once you’re done.
Built-in vs. your own. Item Types and Price Types ship with built-in defaults. Those are hidden by default so your own entries are front and center; tap Show N Defaults to reveal them and Hide to collapse them again.

When a save succeeds, Trac shows a brief confirmation. If a required field is missing, Trac keeps your entry open and tells you what’s needed instead of saving.

Attributes#

Attributes are custom fields you define and then attach to your holdings — anything Trac doesn’t already track that matters to you, like an internal rating, a region, or a custodian. Once an attribute exists, it becomes available as a field on holdings (and as a required or optional field on the item types you define — see Item Types).

On the Attributes tab, each attribute is a row with two fields:

Name (required) — what the attribute is called.
Type (required) — what kind of value it holds. The choices are Text, Number, Currency, Percentage, Date, Boolean (yes/no), and Dropdown (a fixed list of choices).

When you pick Dropdown, a third field appears:

Options — the list of allowed choices, entered as a comma-separated list (for example, Option 1, Option 2, Option 3). A dropdown attribute must have at least one option before it can be saved.

To add an attribute, tap the plus (+) button — a blank row appears at the top of the list. Fill in the name and type, then save. You can save a single row with the save button on that row, or save everything at once with the save button in the header (it appears whenever you have unsaved changes). Each attribute needs both a name and a type, and dropdown attributes need at least one option; Trac won’t save until those are filled in. Use the trash icon on a row to remove an attribute.

Metrics#

Metrics are named numeric measures you record on your holdings — for example, a target allocation, an internal valuation, or a yield you track by hand. A metric is just a name and a value format; you enter the actual numbers on the individual holdings.

On the Metrics tab, each metric is a row with two fields:

Name (required) — what the metric is called.
Type (required) — how the value is formatted: number, currency, or percentage. New metrics default to number.

If you have no metrics yet, the tab shows a Create New Metric button to get you started. Otherwise, tap the plus (+) button to add a blank row at the top of the list, fill in the name and type, and save with the header save button. Every metric needs both a name and a type before Trac will save. Use the trash icon to remove a metric.

Item Types#

Item Types are your own holding sub-types. Trac groups everything you own under a few core product types (such as Asset or Liability); an item type is a named specialization of one of those — for example, “Private Equity Fund” or “Term Loan” — that carries its own defaults so holdings of that kind behave consistently.

The Item Types tab lists your item types (with built-in defaults hidden until you tap Show N Defaults). Each row shows the type’s name and its underlying core product type. Tap a row to edit it, or tap the plus (+) button to create a new one. Both open the Item Type form.

The Item Type form#

Product Type (required) — the core type this item type specializes (such as Asset or Liability). For a new type you pick this first; on an existing type it can’t be changed.
Type Name (required) — what the item type is called.
Description — optional free text.
Liquid by default — a toggle that marks holdings of this type as liquid unless you say otherwise.
Disable Shares (asset types only) — a toggle for assets that aren’t tracked in share units.
Required Attributes / Optional Attributes — pick from the attributes you defined on the Attributes tab. Required attributes must be filled in on holdings of this type; optional ones are offered but not enforced.
Required Tag Prefixes — a comma-separated list of tag prefixes that holdings of this type must carry (for example, category, account).
Stats Shown — choose which statistics appear on holdings of this type, and drag to set their order. (See Statistics for what statistics are.)
Default Issue Types to Track — which kinds of data-quality issues Trac watches for on these holdings. Leaving them all selected tracks every type.
Update Cadence, Price Update Cadence, Reconcile Cadence (asset types only) — how often, in months (1–24), you intend to update, re-price, and reconcile these holdings. Trac uses these to flag holdings that are overdue.

Tap Save to save the item type; it saves in the background and the form closes. When editing an existing type, the form header has a trash icon to delete it, and shows a read-only Type ID you don’t need to set.

Price Types#

Price Types name the sources a holding’s price can come from — for example, “Manual Estimate”, “Custodian Statement”, or “Third-Party Valuation”. Defining your own price types lets you label where each price figure originated.

The Price Types tab lists your price types (with built-in defaults hidden until you tap Show N Defaults). Tap a row to edit it, or tap the plus (+) button to create one. Both open the Price Type form, which has:

Name (required) — what the price type is called.
Override — a toggle that marks this source as taking precedence over others.

Tap Save to save it in the background. When editing, the form header has a trash icon to delete the price type and shows a read-only Type ID.

Activities#

Activities are custom activity types for your activities — the labels that describe what a structured event is (alongside Trac’s built-in activities like buy, sell, or dividend). Defining your own lets you classify events in terms that fit your workflow. (See Activities for how activities work.)

On the Activities tab, each activity is a row with two fields:

Name (required) — what the activity is called.
Description — optional free text explaining what it’s for.

If you have no activities yet, the tab shows a Create New Activity button. Otherwise, tap the plus (+) button to add a blank row at the top, fill it in, then tap the save button in the header (it replaces the plus button while you have unsaved changes). Every activity needs a name before Trac will save. Use the trash icon to remove an activity.

Where your custom types show up#

The point of Configurations is that what you define here flows into the rest of the app:

Attributes become fields you can set on holdings, and the pool you draw from when marking an item type’s required and optional attributes.
Metrics become named measures you record on holdings.
Item Types appear as choices when you add or classify a holding, carrying the defaults you set.
Price Types appear when you record where a holding’s price came from.
Activities appear as activity choices when you create or edit a financial event.

For how data gets into your portfolio in the first place, see Adding Your Data.