Trac Docs

Automation Rules

Sun, 21 Jun 2026 00:00:00 +0000

Automation Rules let you set up rules that change your data for you. A rule watches for records that match the conditions you choose, and when one matches, it automatically applies the actions you set — like assigning a tax treatment, filing something to a Chart of Accounts account, or adding a tag. Once a rule is in place, Trac runs it as your data is created or updated, so you don’t have to make the same edit over and over by hand.

Statistics

Fri, 19 Jun 2026 00:00:00 +0000

Statistics are the numbers Trac computes about your holdings — things like a holding’s value, its income over the last twelve months, or its rate of return. Trac ships a catalog of built-in statistics, and you can also define your own custom statistics with a formula. This page covers what statistics are, how to manage the catalog, how to add or edit a custom one, and how statistics show up around the app.

Dashboard

Thu, 18 Jun 2026 00:00:00 +0000

The Dashboard is your home screen — the first thing you land on when you open Trac. It gives you a high-level picture of your whole portfolio: your total value, how it’s split between asset types, your cash, and your liabilities. You move between these pictures using the tabs across the top, and each tab shows a headline number, an optional graph, key statistics, and lists of the holdings behind the number.

Adding Your Data

Tue, 16 Jun 2026 00:00:00 +0000

When you first start using Trac, your main job is getting your information into the app: the things you own (holdings), the money movements on them (activities), the people and companies you work with (contacts), and the people or entities that hold your assets (owners). Once that data is in, everything else — your reports, your net-worth view, and the Explorer — is built from it.

This guide walks through each of those flows step by step.

Connections

Fri, 21 Aug 2026 00:00:00 +0000

A connection links a Trac portfolio to an outside account — a bank or brokerage login through Plaid, or a Google account for Drive — so the data keeps arriving on its own instead of being typed in or imported from a file. Once an institution is connected, its accounts, balances, positions and transactions flow into the portfolio and turn up as holdings, activities to review and prices.

This guide covers where connections live, how to link an institution, what happens after linking, how to sync one by hand, how to repair one that has stopped working, and how to remove one.

Traci, the AI Assistant

Tue, 18 Aug 2026 00:00:00 +0000

Traci is the in-app AI assistant. It’s a chat you can open from anywhere in Trac to ask questions about your portfolio, log data by describing it in plain language, build and edit reports, reconcile statements, and hand off recurring work. Traci can read your live portfolio data and the built-in documentation, so you can ask things like “what’s my exposure to private equity?” or “log a $50,000 wire from the operating account” and get an answer or an action in return.

Custom Commands

Fri, 26 Jun 2026 00:00:00 +0000

Custom Commands (also called custom skills) are reusable instructions you write once and then hand to Traci, the in-app AI assistant, with a single pick. Each command bundles a name, an optional description, and a block of instructions. When you run a command in chat, those instructions are added to Traci’s context for that message, so you don’t have to retype the same guidance (“focus on tax implications”, “draft this as a board update”, and so on) every time.

Reports

Mon, 22 Jun 2026 00:00:00 +0000

A report is a customisable table that pulls together your portfolio data into rows and columns you control. Rows decide what each line is about — a group of holdings, a set of transactions, a category — and columns decide how each line is measured — a current value, a statistic, a sum of transactions, or a formula that combines other columns. Trac ships a set of built-in reports (such as a balance sheet) and lets you build and save your own. This page covers how to find reports, open one, add and edit rows and columns, read the output, and the controls available while you work.

Feed

Thu, 18 Jun 2026 00:00:00 +0000

The Feed is your portfolio’s activity stream — a single, chronological list of everything that’s been happening: activities, price updates, written updates, and metrics. It groups activity by date, keeps track of what you’ve already seen, and lets you filter and search so you can zero in on the activity that matters.

You reach the Feed from the Feed tab (the scroll icon) in the main navigation bar. When there’s new activity you haven’t looked at, a small badge appears on that tab.

Importing data

Wed, 17 Jun 2026 00:00:00 +0000

When you have a lot of data to add at once — a spreadsheet of holdings, a year of activity, a price history — you don’t have to type it in record by record. Trac’s batch import reads a spreadsheet, checks it against the fields it expects, lets you fix anything that doesn’t line up, and then creates (or updates) all the rows in one go.

This guide walks through importing data from a spreadsheet. To attach documents (PDFs, statements, images) to a holding instead, see Adding Your Data, which covers individual and batch file uploads.

Explorer

Mon, 29 Jun 2026 00:00:00 +0000

The Explorer is a spreadsheet-style data grid for browsing, filtering, and bulk-editing your portfolio data in one place. Instead of opening holdings one at a time, you pick a type of data to view, narrow it with filters, choose the columns you care about, and then read, edit, or export the whole table at once.

Explorer is built from the data you’ve already entered — your holdings, owners, price updates, files, and accounting activity — so it reflects whatever is in your portfolio right now. See Adding Your Data for how that data gets in.

Navigator

Thu, 18 Jun 2026 00:00:00 +0000

The Navigator is a browsing tool for working through your portfolio by structure rather than by searching. It organizes your holdings into expandable folders so you can drill down — by owner, by tag, or by saved view — and open the exact holding, owner, or view you’re after.

You reach the Navigator from the Navigator tab (the tree icon) in the main navigation bar. It’s the structured counterpart to Search, which is text-based discovery — use the Navigator when you want to explore the shape of your portfolio and Search when you already know what you’re looking for.

Exporting data

Wed, 17 Jun 2026 00:00:00 +0000

Trac lets you take your data back out — to share it, archive it, or work with it in a spreadsheet. There are two ways to export, depending on what you want:

One-click exports from Tools — ready-made exports of your activities, portfolio items, or owners.
Exports from the Explorer — export exactly the table you’ve built, with the filters, columns, and sort order you’ve set, as CSV or PDF.

Both are admin features.

Cash Planning

Wed, 19 Aug 2026 00:00:00 +0000

Cash Planning answers one question: will there be enough cash, in the right account, when it’s needed? It holds 24 months of month-end cash balances — the last twelve as they actually happened, and the next twelve as Trac projects them — for every cash account in the household, grouped under the entity that owns it. The page opens on the current month and the eleven ahead of it, and the history is one tap away whenever you want to check the forecast against it. From there you can open any month to see the individual flows behind it, correct a projection Trac got wrong, add an expected payment it couldn’t know about, and export the whole picture.

Activities

Wed, 15 Jul 2026 00:00:00 +0000

Trac records your money movements as activities. An activity is an accounting-aware way to capture a buy, sell, dividend, transfer, or other money movement — it tracks not just the amount, but where the money came from and went, and what happened to the individual lots of shares you own.

This guide walks through what you’ll see on a holding and how to do the most common things: add an activity, choose the level of detail you enter it at, and review your lots and gains.

Search

Sun, 21 Jun 2026 00:00:00 +0000

Search is the fastest way to find a specific holding, owner, tag, or activity when you already know what you’re after. You reach it from the Search tab (the magnifying glass) in the main navigation bar.

Search is the text-based counterpart to the Navigator: use the Navigator when you want to browse the structure of your portfolio, and Search when you have a name (or part of one) in mind. The full spreadsheet-style data grid behind your portfolio is the Explorer.

Targets

Fri, 21 Aug 2026 00:00:00 +0000

A target is a goal you set against a number Trac already computes for you — “$500 of income a month from this fund”, “keep fees under $20,000 this year”, “land within 10% of a 12% IRR”. You pick the number to measure, say which part of the portfolio it applies to, and give it a value and a date. From then on Trac compares the real number against your goal and tells you where you stand: On Track, At Risk, Pass or Miss.

Notifications

Wed, 19 Aug 2026 00:00:00 +0000

Notifications are how Trac tells you something happened when you weren’t looking. A task gets assigned to you, a monitor you set up trips, an account stops updating, someone undoes a reconciliation you finished — each of those writes a notification, and each can also reach you by email or as a browser banner if you want it to.

This page covers reading your notifications, clearing them, choosing what reaches you outside the app, connecting a browser for push, and setting up the one kind of notification you write yourself: a monitor.

Chart of Accounts

Mon, 29 Jun 2026 00:00:00 +0000

Your chart of accounts is the list of accounts Trac uses to organize the money side of your portfolio — the buckets that activity is recorded against so your books stay balanced and your reports add up. Every activity posts to these accounts, so a well-organized chart of accounts is what makes the general ledger and the balance-sheet / income-statement views accurate.

This guide explains how to reach the chart-of-accounts screen, how it’s organized, and how to add, edit, and remove accounts and books.

Files

Tue, 18 Aug 2026 00:00:00 +0000

Files is where your documents live — statements, capital calls, tax forms, legal agreements, wires, valuations, and anything else you want to keep beside the holdings and people they belong to. It’s a document vault: you upload a document once, file it in one place, and then point it at as many holdings, owners, contacts or activities as it actually relates to.

This guide walks through uploading documents, organizing them with folders and tags, finding one again, reading it, and connecting it to the rest of your portfolio.

Configurations

Mon, 29 Jun 2026 00:00:00 +0000

Configurations is the hub where you tailor Trac to the way your portfolio works. It’s where you define your own building blocks — the attributes, metrics, holding sub-types, price sources, and financial-event activities that the rest of the app then offers you when you’re adding or editing data. Set something up once here, and it shows up everywhere it’s relevant: in dropdowns, in forms, and on your holdings.

This guide explains how to reach Configurations, what each tab does, and how to create your own custom types on the tabs that don’t already have a dedicated guide.

Data Operations

Thu, 20 Aug 2026 00:00:00 +0000

Data Operations is the screen that answers two questions about a whole portfolio at once: is this data right, and what is still outstanding? It gathers the work that would otherwise be scattered across individual holdings — activities waiting to be confirmed, postings that never landed on a real account, open data issues, and accounts that are behind on their statements — and puts it all behind one row of tabs.

Reconciling an account

Fri, 21 Aug 2026 00:00:00 +0000

Reconciling is how you prove Trac agrees with the outside world. You take one account, one stretch of time and the statement that covers it, and you check three things: the cash ties, the positions tie, and every movement on the statement has a matching entry in Trac. When all of that clears, you complete the period — and from then on Trac treats those numbers as settled.

This guide walks the screen you land on when you pick an account from the Reconcile tab of Data Operations: what it shows, the order to work it in, and what has to be true before a period can be marked complete.

Cookie Policy

Wed, 11 Mar 2026 00:00:00 +0000

Last updated Mar 19, 2026

This Cookie Policy explains how TKO SOLUTIONS L.L.C (doing business as “Trac”) uses cookies and similar technologies on our websites and application services (collectively, the Services), including app.trac.bot.

This Cookie Policy should be read together with our Privacy Policy and Terms of Use.

What are cookies?#

Cookies are small text files placed on your browser or device when you visit a website. We also use related technologies, such as local storage, SDK identifiers, and tracking pixels. For simplicity, this page refers to all of these as “cookies.”

Data Processing Addendum (DPA)

Wed, 11 Mar 2026 00:00:00 +0000

Last updated Mar 19, 2026

This Data Processing Addendum (“DPA”) describes the default data protection terms that apply when TKO SOLUTIONS L.L.C (doing business as “Trac”) processes personal data on behalf of a customer in connection with the Services.

This page is provided for transparency and summary purposes. Binding legal terms are established by your signed master agreement, order form, or negotiated DPA. If there is any conflict, the signed agreement controls.

Data Rights and Account Requests

Wed, 11 Mar 2026 00:00:00 +0000

This page explains how to request account deactivation, portfolio deactivation, data deletion, and data corrections for Trac app users and portfolios.

How to submit a request#

To request any of the following, contact support@trac.bot:

User data deletion.
User account deactivation.
Portfolio data deletion.
Portfolio deactivation.
Data correction or other data-rights-related requests.

Data correction requests may also be handled through your portfolio Customer Success Engineer (CSE), when applicable.

Timelines#

After we receive all required documentation, we follow these target timelines:

Incident Response and Breach Notice

Wed, 11 Mar 2026 00:00:00 +0000

Last updated Mar 19, 2026

This page summarizes how TKO SOLUTIONS L.L.C (doing business as “Trac”) responds to security incidents and how we provide breach-related notifications. It is intended to support customer security and compliance reviews.

Where there is a signed agreement that contains incident or breach terms, the signed agreement controls if terms differ.

Incident response objectives#

Our incident response process is designed to:

Detect and contain potential security events quickly.
Preserve evidence for investigation and remediation.
Restore service availability and integrity safely.
Notify affected customers in accordance with law and contract.

Incident lifecycle#

We use an incident lifecycle that typically includes:

Privacy Policy

Wed, 11 Mar 2026 00:00:00 +0000

Last updated Dec 18, 2024

At Trac, we respect your concerns about privacy. This Privacy Policy describes the practices of TKO SOLUTIONS L.L.C (doing business as “Trac”) regarding the collection and use of personal information through our application at app.trac.bot, our mobile app, and other services or websites that display this Policy. It explains the measures we take to protect your personal information, the parties with whom we may share the information, and your choices about our use of the information.

Subprocessors

Wed, 11 Mar 2026 00:00:00 +0000

Last updated Mar 19, 2026

This page lists subprocessors used by TKO SOLUTIONS L.L.C (doing business as “Trac”) to deliver the Services. A subprocessor is a third party engaged by Trac to process customer personal data on Trac’s behalf.

Scope#

This list is intended for transparency and due diligence support. Specific processing terms are governed by the applicable customer agreement and DPA. This is a draft legal-content baseline and should be validated by counsel before publishing as a final customer-facing commitment.

Terms of Use

Wed, 11 Mar 2026 00:00:00 +0000

Human-readable summary#

This summary is provided for convenience only. The full Terms below are the binding terms.

You may use the Trac services only in compliance with law and these Terms.
You are responsible for account security and activities under your account.
You are responsible for the accuracy and integrity of portfolio data you provide or authorize.
Trac provides software tools and does not provide financial, investment, tax, legal, or accounting advice unless explicitly stated in writing.
AI assistant output may be incomplete or incorrect and must be independently reviewed before use.
You retain rights to your data, and you grant us rights needed to operate the Services.
We may suspend or terminate access for misuse, security concerns, or legal requirements.
The service is provided on an as-is basis to the extent permitted by law.
Liability is limited to the maximum extent permitted by law.

Terms of Use#

Last updated Mar 11, 2026